Employees have until Dec. 31 to select how they receive W-2 forms

Dec 13th, 2012 | By | Category: 2012, Dec. 13, Employee News, Issue

New federal regulations require all employees give consent to receive W-2 forms in a secure electronic format.

Once consent is given, it carries forward each year and does not need to be repeated. Employees will be given an opportunity to change how they receive W-2 forms in 2013.

The benefits of receiving W-2 forms electronically include: Earlier access to W-2 forms than the traditional mail process; eliminates the chance that a W-2 statement will be lost, stolen, delayed or misplaced during delivery or after it is received; access available through the secure website ESS on Firefly, which allows employees access to wage information at any time of the day; employees can print multiple copies; and participants contribute to cost savings (forms, printing and postage) for the university.

Employees who choose the paper option will not have access to the W-2 form online.

To select how a W-2 is received, log in to Firefly at http:/firefly.nebraska.edu; click on the “Enroll Now” link or click on ESS, then Payment and select “Enroll for Online W-2 Tax Year 2012.”

Employees should then select if they want to receive the W-2 statement online or paper. To finish the selection process, click the “understand and accept the terms and conditions” box, and finally the “submit and save” button.

Employees who opt for the electronic W-2 will receive a confirmation email. The option can be changed as many times as desired up to the deadline.

The deadline to submit a W-2 choice is 5 p.m. Dec. 31.

Employees who do not make a selection will automatically be enrolled to receive traditional paper W-2 forms.

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